The Comprehensive Background Checks Checklist
January 5 2021
By now, background checks are likely a standard part of your business’s hiring process. Whether you need to screen thousands of employees or small business background checks better fit your needs, it’s likely time to review your background screening process. Legislation, processes, service offerings, and technology change regularly. The right screening partner keeps you informed, but it might be helpful to set a calendar reminder to regularly review your background check program. This will guarantee you’re benefiting from the latest advancements in the screening world—saving you time, money, and frustration.
Use this background check checklist to review your existing screening program or to design a new program that will protect your business, staff, and clientele.
Compliant Background Checks
Review ban-the-box legislation.
Review salary history legislation.
Retain and destroy documentation as necessary.
Review your screening documents.
Busting 7 Myths About Background Screening
InfoMart’s service model emphasizes accuracy, a positive candidate and customer experience, and turnaround time. Here are 7 myths about background screening procedures — and how InfoMart’s service proves them wrong.
The Right Background Check Services
Reconsider your current drug screening policy
Invest in continuous monitoring.
Watch for diploma mills.
Look into social media screening.
The majority of your candidates and employees are online. A social media check is a compliant way to search for inflammatory language including racism, sexism, and violence. Screening their social media presence on your own opens you up to legal trouble, so if you’re considering social media searches, add this to your background check program to ensure you’re doing it in a compliant way.
A Simple Process for Background Checks
Optimize for mobile.
Candidates do everything from their phones. Yes, everything! Make sure your screening process is optimized for PC, mobile, and any other devices an applicant might use to submit their information.
Secure your systems.
Utilize the latest technology.
In addition to integrations, look at what technology your company can use to improve or streamline your screening process. Consider taking advantage of:
- Online I-9 verifications. A fully online I-9 and E-Verify process enables your business to quickly and easily check off this important step for any new hire.
- Fingerprinting. Tap into the FBI fingerprinting database if that’s necessary for the positions for which you’re hiring.
- Facial recognition software. Facial recognition software verifies candidates’ identities and initiates background checks with verified identifiers. InfoMart’s ASAP ID confirms a candidate’s identity with just a quick selfie.
- Artificial intelligence. AI has a variety of uses. From verifying a candidate’s documentation to matching them with open positions, there are several smart solutions available to improve your hiring process.
Creating a comprehensive program for background checks is integral. When reviewing yours, keep in mind local laws and regulations, industry and job-specific searches, and federal guidelines. Additionally, it’s important to maintain your candidates’ right to privacy and to protect their sensitive information from bad-faith actors.
To simplify this process, choose a trusted partner for background checks. Screening experts know all the intricacies of the FCRA and the EEOC, as well as any additional legislation that may apply for specific states, industries, or job roles. They also have easy access to the latest technology and services, and they should utilize these to create a seamless screening program that works for your business’s specific needs. This comprehensive checklist can help you create a program from scratch or help you evaluate a potential screening partner.
However you choose to use this guide, remember that background checks are a necessary and important step in any hiring process. A robust screening program keeps your business secure and gets new hires to work quickly. The faster, more accurate, and more comprehensive your screening program is, the better your workforce will be!
Ready to learn more about InfoMart’s background checks?
Request more information.
About Tammy Cohen
Tammy Cohen, an industry pioneer and expert in identity and employment screening, founded InfoMart 30 years ago. Deemed the “Queen of Screen,” she’s been a force behind industry-leading innovations. She was most recently the first-to-market with a fully compliant sanctions search, as well as a suite of identity services that modernizes talent onboarding. Tammy revolutionized the screening industry when she stepped into the field, developing the first client-facing application and a due diligence criminal search that has since become standard for all background screening companies. Cohen has received national awards and honors for her business and civic involvement, including Atlanta Business Chronicle’s Top 25 Women-Owned Firms in Atlanta, Enterprising Women Magazine’s Enterprising Women of the Year award, the YWCA of Northwest Georgia’s Kathryn Woods Racial Justice Award, and a commendation in the 152nd Congressional Record. To learn more about Tammy, visit www.tammycohen.com.
InfoMart has been revolutionizing the global background and identity screening industry for 30 years, providing businesses the information they need to make informed hiring decisions. They develop innovative technology that modernizes talent onboarding, including a first-to-market biometric identity authentication application and a verified sanctions search. The WBENC-certified company is a founding member of the Professional Background Screening Association, and they have achieved PBSA accreditation in recognition of their consistent business practices and commitment to compliance with the FCRA. The company is dedicated to customer service, speed, and accuracy, and it has been recognized for its success, workplace culture, and corporate citizenship with over 45 industry awards. To Get the Whole Story on InfoMart, please visit www.InfoMart-USA.com, follow @InfoMartUSA, or call (770) 984-2727.